School report card software
Classbell treats a report card as a document a school stands behind, not a screen it renders. Marks lock when a teacher submits them, moderation is a named person's sign-off rather than a checkbox, and publishing is refused while anything is incomplete.
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What is the lifecycle of a mark, from entry to a family reading it?
Draft, submitted, moderated, published, and — if something turns out to be wrong afterwards — amended. Those are enforced transitions rather than status labels: the only route to published runs through moderated, so nothing reaches a family without someone other than the marker having signed it off. Submitting locks the marks to the teacher and sends them to a moderator who is named, not to a queue.
- Draft, submitted, moderated, published, amended — enforced transitions
- Marks lock to the teacher on submit
- A named moderator, not an anonymous queue
- A moderator can return marks with a reason, which the teacher sees
What stops an incomplete report card being published?
Three gates, each of which states why it is closed rather than simply disabling a button. Submission is refused while the marks grid has holes. Publication is refused while any subject is still in moderation, and refused before an embargo time the school sets. What publication is never gated on is whether the family has paid — that setting exists and ships switched off.
- Submission refused while the grid is incomplete
- Publication refused while any subject is in moderation
- An embargo date and time the school sets
- Never gated on fee status — the setting ships off
How are non-numeric outcomes handled without skewing an average?
A pupil who was absent for a paper did not score zero, and averaging them as though they did is a quiet, systematic misrepresentation of a class. Absent, excused and pending can be entered directly in the marks grid and are excluded from means and distributions rather than being coerced into a number.
- Absent, excused and pending entered as outcomes, not as zero
- Excluded from class means and distributions
- A mark above the paper's maximum is refused with the reason stated
- Unmarked cells are visibly distinct from marked ones
How does the system flag a mark that looks wrong?
Two different questions, kept separate. A class outlier is a mark far from today's spread. The more useful one is a mark that departs from that pupil's own history — a consistent pupil dropping thirty points is worth a second look, and the same mark from a pupil who varies widely is not. Classbell flags against the pupil's own record once there is enough history to mean anything.
- Outliers flagged against the pupil's own record, not only the class
- A distribution strip showing entered count, mean and spread
- Per-cell validation before submission is possible
- Keyboard entry down the column or across the row
Can a published grade change underneath a family?
The letter cannot change silently, which is what the versioning is protecting. Grade scales are versioned and effective-dated, and a report card records which version graded it. A scale stays editable until a document cites it — so fixing a mistyped boundary during setup does not burn a version — and once cited, changing it publishes a new version instead. A correction to a published mark is an append-only amendment with a mandatory reason and a visible correction record, not an overwrite.
- Grade scales are versioned and effective-dated
- The report card names the scale version it was graded against
- A scale is editable until a document cites it, then a new version is required
- Post-publication corrections are append-only, with a mandatory reason
What is deliberately absent from the document?
Fee balances and medical or safeguarding notes, both of which appear on report cards in systems that assemble the document from whatever the pupil record holds. Neither belongs on a page a child carries home and a family keeps. The document states this in its own footer rather than leaving it as something we assert here.
- No fee information on the report card
- No medical or safeguarding information
- Signature lines and the grade-scale version used
- An A4 printable document rather than a dashboard screenshot
What does a resit do to the original attempt?
Nothing. A resit is a new attempt and the original is retained rather than replaced, because the record of what happened the first time is often exactly what a moderation conversation or an appeal turns on.
Common questions
Can a teacher publish results directly to parents?
No. A teacher submits, which locks the marks and sends them to a named moderator. Publication is an administrator action and is refused until moderation is complete.
What happens if a mark is wrong after publication?
It is amended, which requires a reason and writes a correction record. The result stays visible with the corrected value, and the fact that it was corrected is part of the record rather than being erased.
Do assessment weights have to add up?
Yes. A subject's assessment components must total one hundred per cent before marks entry opens for it, and a subject whose weights do not total is shown as blocked with the shortfall stated.
Can parents and pupils both see results?
Yes, once published. A pupil sees their own mark against the class average; a parent sees the same for their own child, with the class teacher's comment and the moderator's name. A subject still in moderation is shown as pending rather than hidden.